PROTOCOLS FOR THE POLLEN MONITORING PROGRAMME DATABASE

The following protocols for the database were ratified at the 4th PMP meeting in Lublin - Guciów, , Poland in September 2002.

  1. Data
    1. Data must include the original pollen counts in entirety and related meta data (including vegetation).
    2. The database must contain the original taxonomic identifications. As primary entries, taxa will not be lumped into higher taxonomic groups in the database. For practical reasons, higher-level hierarchies will exist within the database in two ways; the first will be according to pollen morphology, the second according to plant taxonomy.
    3. Since data are contributed to the database year by year they cannot be made publicly available immediately. After a period of 5 years from the date of submission the contributor will be informed that his/her data will now be made public. At this point he/she has the right to delay the publicity date by a further 5 years. However, any contributor has the right to make his/her data publicly available before the 5 year date.

  2. Contributors
    1. Submit data by electronic transfer.
    2. Can obtain copies of application software and the database itself for viewing on his/her own computer.

  3. Users
    1. Should inform data contributors of the uses being made of their data.
    2. If the contributor wishes, should show the contributor results of analyses and manuscripts for publication for critical comment.
    3. Should cite, in any publication using data from the database, the contributors' relevant original publication(s) describing their data.
    4. Should send reprints of publications that use PMP data to the database centre.
    5. Should acknowledge contributors for use of unpublished data and for any advice they may have provided.
    6. All users must obtain data from the central database.
    7. Normal ethics apply to co-authorship of publications. The contributor should be invited to be a co-author if a user makes significant use of a single contributor's data, or a single contributor's data comprise a substantial portion of a larger dataset analyzed, or a contributor makes a significant contribution to the analysis of the data or to the interpretation of the results. In the case of synoptic studies that use pollen data from numerous sites it may not be possible to contact all contributors. In such cases authorship should name the main authors preparing the paper and add ‘and contributors’. A list should then be appended either as a footnote or an appendix in which the names of all contributors whose data have been used in the publication are listed.
    8. The data are available only to non-profit-making organizations and for research. Profit-making organizations may only use the data with the written consent of the Advisory Council, who will determine or negotiate the payment of any fee required.

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